NOTICE OF AGM
Notice is hereby given that the Annual General Meeting of the Wanneroo Repertory Inc (adjourned on 14th June) will be continued on Tuesday 27th June 2023 at 7:30pm at the Limelight Theatre.
Agenda items 6.2 and 7.0 to be completed.
Please Note:
- Only those members who were in attendance on 14th June 2023 may vote at this continuation.
- Those members who were in attendance on 14th June 2023 may submit a Proxy Vote if unable to attend this continuation
- Proxy votes held on 14th June 2023 are still valid
Your attendance at this meeting is strongly requested in order to complete these very important items.
Please direct any queries to the Secretary
Meeting will commence promptly at 7:30pm
Mark this evening in your diary
This is YOUR theatre group – have your say on how it’s run.
Call for Nominations
Nominations for positions on the management team must be received by the Nominations Sub-Committee no later than Wednesday 17th May 2023.
The Limelight Theatre needs new Committee Members to form part of the team and help progress its 2023 events program.
The Committee comprises ten (10) officers, and this year the following eight (8) positions will be open for nomination:
President (2 year term)
Hon Secretary (2 year term)
Six (6) Ordinary Committee Members (1 year term) as follows:
Technical Manager
Publicity Coordinator
Volunteer Coordinator
Theatre Maintenance Manager
Social Media Coordinator
Committee Member
There are also six (6) non committee positions, all 1 year term
Lighting Team – Technician
Sound Team – Technician
Front of House Coordinator
Bookings and Membership Officer
Wardrobe Manager
Properties Manager
Wanneroo Repertory members who would like to be considered for nomination need to:
- be a current financial member at this AGM and to have been a member on 12th April 2023 (the date of the first notification of this AGM); and
- be willing to devote time and effort as an Officer of the Repertory
Eligible members wanting to nominate for 2023 positions should complete the Nomination Form and send it to the Secretary by no later than Wednesday 17th May 2023.
All nominations will be scrutinised by the Nominations Sub-Committee and nominees notified of their acceptance, or otherwise, as eligible candidates. Current Officers who are coming to the end of their term this year and are seeking another term must re-nominate.
Voting will be by current financial Repertory Members (see above) present at the Annual General Meeting (AGM).
If you wish to nominate for a position, please complete the Nomination Form (which can be downloaded here, or collected from Front of House), and send it to the Secretary at the address below:
Secretary
Limelight Theatre
PO Box 77
Wanneroo WA 6946
Or alternatively via email: [email protected]
For further information contact
Shelley McGinn, President
0408 098 349
or email [email protected]
Member Voting Eligibility
Under our Rules of Association (previously called the Constitution) eligibilty of members to vote at the Annual General Meeting are described as follows:
“The member must have been an ordinary member at the time notice of the meeting was given (12th April 2023) and have paid any fee or other money payable to the Association.”
Please also note, for current members: Please ensure that your financial membership is up date or renewed prior to the AGM to avoid any challenges to your eligibility on the night
Shelley McGinn
President
My question is who makes up the sub committee. Also what would qualify a nomination to be rejected . Thanks
Hi David
Please find the relevant information from the theatre’s Rules of Association below:
5.3.3 Nominations Sub-Committee
(1) A Nominations Sub-Committee shall be established by the Committee to provide independent oversight of the nomination and election of office bearers and ordinary committee members.
(2) The Committee will comprise 3 members selected from the Repertory membership.
(3) A member of the Nominations Sub-Committee members must not be;
a) a current member of the Association Committee who is not at the end of their tenure or is intending to re-nominate for a committee position; or
b) an ordinary member who is nominating for a committee position;
(4) Members of the Nominations Sub-Committee will select a chairperson from amongst themselves.
Successful Nominations must meet the criteria of the Rules of Association (Constitution) and the Theatre By-Laws.
I woukd like to know the list of nominees and the positions they are nominating for. Then I can make aninfirmed decision. I also would hope that all nominees for important positions such as secretary and president will be able to write a blurb on here so we know what is their platform re the future of this theatre
Nominations close on the 17th May. Names will be published on the 24th May as per the Rules of Association.